Create an event from a Gmail message or Google Calendar

You can create events and invite guests from a Gmail message or Google Calendar. These events will then sync with your VisitorOS portal.

Before you start

Make sure you are aware of the following:

• Make sure you are in the Address Book and that your Gmail email address is listed. If you are unsure, ask your administrator for help.
• Once an event is created, updating its time or adding guests in Google Calendar will not update the event in VisitorOS.
• The visitor type for all guests will be set to "Visitor" and cannot be changed.

Create an event from a Gmail message

When you create an event from a Gmail message, the subject and message text are copied to the event, and the recipient of the Gmail message is added as a guest.

1. Go to Gmail.
2. Open a message.
3. In the top bar, above the message, click the three vertical dots icon, then select Create event.
4. In Add guests, add "invite@ilobby.com".
5. Optionally, add any additional guests.

6. In Add location, enter the name of the site where the event will take place.

   Important:

   The site name must match exactly how it appears in VisitorOS. If no match is found or the field is left blank, the first site listed in your VisitorOS portal is selected by default.

7. Fill in the rest of the details for the event, then click Save.

Create an event in Google Calendar

1. Go to Google Calendar.
2. In the upper-left corner, click + Create, then select Event.
3. In Add guests, add "invite@ilobby.com", then add your guests.

4. In Add location, enter the name of the site where the event will take place.

   Important:

   The site name must match exactly how it appears in VisitorOS. If no match is found or the field is left blank, the first site listed in your VisitorOS portal is selected by default.

5. Fill in the rest of the details for the event, such as the title, then click Save.