You can create events and invite guests from a Gmail message or Google Calendar. These events will then sync with your VisitorOS portal.
About creating events from a Gmail message or Google Calendar
Before you start, there are a few limitations you should know:
- Once an event is created, updating its time or adding guests in Google Calendar will not update the event in VisitorOS.
- The visitor type for all guests will be set to "Visitor" and cannot be changed.
After you create an event, your guests will receive an email from FacilityOS. This email includes the event’s location, date, the option to pre-register, if enabled, and a QR code they can use to sign in.
Create an event from a Gmail message
When you create an event from a Gmail message, the subject and message text are copied to the event, and the recipient of the Gmail message is added as a guest.
- Go to Gmail.
- Open a message.
- In the top bar, above the message, click the three vertical dots
icon, then select Create event.
- In Add guests, add "invite@ilobby.com".
- Optionally, add any additional guests.
-
In Add location, enter the name of the site where the event will take place.
Important:
The site name must match exactly how it appears in VisitorOS. If no match is found or the field is left blank, the first site listed in your VisitorOS portal is selected by default.
- Fill in the rest of the details for the event, then click Save.
Create an event in Google Calendar
- Go to Google Calendar.
- In the upper-left corner, click + Create, then select Event.
- In Add guests, add "invite@ilobby.com", then add your guests.
-
In Add location, enter the name of the site where the event will take place.
Important:
The site name must match exactly how it appears in VisitorOS. If no match is found or the field is left blank, the first site listed in your VisitorOS portal is selected by default.
- Fill in the rest of the details for the event, such as the title, then click Save.